Menu

What’s New - The latest special event production news from Bright Ideas Event Coordinators.

Prepare to Picnic!

newsletter-2012-v1i1-01

Have some fun in the sun with your colleagues. With summer upon us, a company picnic is the perfect way to reward the members of your organization. It’s family-friendly, a great way to get together away from the office, and the kind of event everyone can enjoy.

Of course a great company picnic requires more than a basket, a blanket, and some potato salad. On-site power, permits, washrooms, tents, tables and chairs, and recycling are just some of the tasks on the to-do list of every picnic coordinator. Don’t add to your workload and stress taking care of logistics. Bright Ideas has been delivering memorable summer events to our clients for over 21 years! We look after the caterers, the entertainment, arranging for a venue, and all the other myriad details that make for a great event, right down to matching themed paper napkins. You get to relax and enjoy an opportunity to strengthen your relationships with employees and their families, confident that every aspect of your company picnic will be part of a memorable afternoon.

newsletter-2012-v1i1-02

Choose from popular event themes such as the Country Carnival, City Slickers Ranch Day, California Dreamin’ Beach Party, Island Fever Tropical Luau, or create your own custom picnic. Want to be involved? We are happy to work with you. Or, let us take care of everything. Either way, we’ll exceed your expectations, not your budget.

Energize your employees, foster goodwill towards the company, and make your company picnic a highlight of the summer for everyone who attends. Call Bright Ideas today before all the best venues and most popular dates are booked.

Ask an Event Planner…

When should I begin planning my company summer event?

Usually the Vancouver Parks Board accepts picnic bookings in January or February.  Do your research in the fall, so that you are ready to make a booking as soon as the next summer’s reservations become available. Go to http://vancouver.ca/parks/info/picnic/index.htm for more information on booking a formal picnic site in Vancouver.

What’s the best time for a picnic?

Generally, Sundays are preferred, taking into consideration religious commitments. Most picnics are 4 hours long. The most popular times are typically 11 am – 3pm or 12:00pm – 4:00pm

How do I know how many people will attend the event?

The typical attendance for Corporate Picnics is 60% – 70% of the total of your invited guests.

What is the biggest mistake people make when planning their company picnic?

They usually don’t give much thought to the event agenda which results in guests sitting around awkwardly with nothing to do. Timing at the event is critical.

Six Steps to Outstanding Company Picnics

Location – Choose a location close to where the majority of your workforce live. Factor in transit routes, or consider options such as taxi vouchers or a shuttle bus.

Activities – Consider your employees and their interests. An active workforce might enjoy a company softball game. A picnic at a water park keeps kids entertained, so parents can relax, while a mixed crowd may be more than happy to simply enjoy good music and great food.

Theme – A theme gives you a ‘hook’ and encourages people to have a little fun by coming in costume. Picnics offer a wealth of possibilities – from casual summer fun at the beach to a classy croquet tournament on a manicured lawn. Carry the theme through from the invitation to the décor, food, activities, and entertainment.

newsletter-2012-v1i1-03

Smiles all around. Another successful Bright Ideas company picnic!

Activities – Design activities to involve everyone. Some friendly team competition creates bonding within the organization and builds lasting company morale, Put the emphasis on creativity and cooperation, requiring each team to display prowess in a variety of skills.

Entertainment – Choose entertainment to complement the activities. Do not include interactive entertainment that competes with other activities. Schedule the entertainment and activities in such a way that there’s always something going on rather than a bunch of things all happening at the same time.

Food – Barbequed chicken, ribs, burgers, or hot dogs are all natural choices, but don’t forget to include lots of vegetarian options. Beware of foods that spoil quickly in the heat, or make sure there’s adequate refrigeration for seafood, mayonnaise-based dishes, or popsicles, ice cream, etc. Cookies, lemonade and watermelon are sure winners!

_

You may also like:

Outdoor Event Planning

Top Three Summer Event Ideas

Planning for Summer Events Starts Now

Comments are closed

Pin It on Pinterest